Guidelines

Objective for the programme

Sit aims to support student activities in Gjøvik, Ålesund and Trondheim. Through the sponsorship programme we will work together with student organisations to promote a volunteer culture among the students. The sponsorship programme is also intended to increase the students’ awareness of who we are and what we do. A sponsorship agreement confers both obligations and benefits on each party. The student organisations receive financial support from Sit, while providing services in return that benefit Sit.

Who is eligible for support?

Our sponsorship programme supports activities run by students affiliated with Sit. This includes students at NTNU (the Norwegian University of Science and Technology), DMMH, BI Norwegian Business School, bachelor’s students at Campus Kristiania and law students in Trondheim. We primarily support activities taking place in Gjøvik, Ålesund and Trondheim that are aimed at students. Sit wishes to contribute to both existing and new activities organised by student organisations. We particularly wish to support organisations that have difficulties in securing required funding from other sources.

 

What is supported?

The guidelines for the sponsorship program make assumptions for what kind of purpose / expenses / purchases are supported. Here, however, it is necessary to make considerations, as the funds distributed are limited to 1.5 million in the three cities, and every year much more is sought. Some expenses are not always directly outside the guidelines, but are low priority, especially to ensure equal application processing for all organizations.

The following entries are not supported according to the guidelines:

• Food and drink
• Transport and general events outside the city of study
• Personal outlay
• Events that have already been completed
• Alcohol-related arrangements
• Professional activity (arrangements related to the study, study trips, company presentations / business contacts, career days, etc.)
 
In addition, there are items that are rarely supported as there is another that takes precedence. The following are often lower priority:
• Clothing to boards or organizers 
• Expensive purchases that benefit few students (amplifiers, luxury banners and the like)
• General equipment that can only be used by individuals or a few students
 
Organisations that already receive financial support from Sit or VT will not normally be offered support under the sponsorship programme. Festivals and study-related events are not supported.
 
Sit wishes to be the exclusive sponsor within the areas in which it operates.

 

Financial framework

Sit provides sponsorship of up to NOK 1.5 million for voluntary student activities in Trondheim each year, of which approximately 300 000 kr in the autumn and 1,1 million in spring. In the fall, the funds are not allocated to a particular student city, but on the spring allocation it is earmarked 150 000 kr to Gjøvik and 150 000 kr to Ålesund. Sit’s costs for communication, administration and awards events are included in this annually budgeted amount of 1,5 millon NOK.
 

Mutual obligations

All organizations sponsored by Sit enter into a sponsorship agreement. The agreement will specify the amount of sponsorships and the mutual obligations between both parts. Sit enters 2 different sponsorship agreements:
 
  1. Amounts up to 20 000 NOK
  • Display Sit’s sponsorship by using Sit’s logo on your website and your organisation’s social media profiles.
    Publicise Sit’s digital communication channels among your members and encourage them to follow Sit on social media:
  • Facebook: https://www.facebook.com/SitTrondheim/, https://www.facebook.com/SitGjovik and https://www.facebook.com/SitAlesund
  • Twitter: @SitSnakk
  • Instagram: sitstudent
  • Sponsorship recipients shall disseminate Sit's Association Course
  • Make Sit's Association Course known among members through oral or written information
  • Sends out material to be redistributed by associations of relevant recipients
​2. Amounts above 20 000 NOK
  • Renewals mentioned under point a)
  • Be available for Sit with up to 10 hours of vountary work during the contract period. The contribution may be linked to
  • Participation in the test panel, and input on Sits different offers
  • Entertainment in Sits kanteens or at event
  • In relations to campaigns, for example, spread campaign messages on social media, distribute material or access sponsor recipients own channels, hang up posters, etc.
  • Recruit members for student assignments and / or part-time jobs

The role of Kulturstyret

Kulturstyret reviews and recommends applications for the spring and autumn awards, based on its knowledge of the student community in Gjøvik, Ålesund og Trondheim.

Kulturstyret prepares a report for Sit and VT on the result of their review of the applications.

Kulturstyrets grounds for rejecting or approving awards are cited in replies to all applicants and in sponsorship agreements.

Kulturstyret shall have a controlling role in the follow-up of services in return, as such services in return must be documented in the event of new applications being made from recipients of sponsorship.

Review Process

Activity

Spring deadline

Autumn deadline

Application deadline

28 Feb

30 Sep

Kulturstyret notifies applicants that their application has been received, and again when the review is complete. Applications received after the deadline will be rejected.

Ongoing

Ongoing

Kulturstyret reviewing the applications.

1 Apr

1 Nov

Kulturstyret recommends applications for Sit’s approval and informs VT.

1 Apr

1 Nov

Sit approves the recommendations.

3 Apr

3 Nov

Kulturstyret informs unsuccessful applicants, citing the grounds for rejection.

10 Apr

10 Nov

Sit informs successful applicants of their funding awards, and invites them to the awards event.

10 Apr

10 Nov

Sit organises the awards event and prepares sponsorship agreements for signing.

25 Apr

25 Nov

Sit publishes details of applicants who have signed sponsorship agreements.

25 Apr

25 Nov

Sit pays out the funds.

26 Apr

26 Nov

Kulturstyret and Sit evaluate the work.

15 Jun

15 Jun